Best IT Asset Tracking Software in 2025: AssetLoom vs. SnipeIT vs. InvGate

Remote work and digital tools are booming in 2025. This trend is here to stay and is expected to grow even more significantly over the next decade. With this shift, IT asset tracking is critical to prevent businesses from falling into the trap of unnecessary expenses due to lost or mismanaged assets.

So, which IT asset tracking software should you choose? 

Not gonna promise you will find your ultimate answer, but in this article, we’ll analyze three top platforms - AssetLoom, SnipeIT, and InvGate - exploring their key features, industry use cases, and future trends. At the end of the day, you will be able to make your own decision.

What Makes Great IT Asset Tracking Software

IT assets are literally the gears that keep businesses running. Let’s name it: employee laptops, cloud subscriptions, printers, cables, etc. These resources need to be tracked to avoid overspending, security risks, or operational headaches. What’s important is that, they should be tracked by a proper IT asset tracking system.

The right IT asset tracking software doesn’t just list your assets. In 2025, with the evolution of technologies, an IT asset tracking software should be able to save time, cut costs, and keep you audit-ready. 

Still, not all tools are created equal. Here’s what separates the best from the rest:

• Real-Time Tracking: Monitor assets across locations, with instant updates on status and usage.
• Automation: Handle repetitive tasks like assigning devices or renewing licenses without breaking a sweat.
• Integrations: Plug into ITSM, CMDB, or help desk systems for a smooth workflow.
• Customizability: Adapt fields, reports, or dashboards to your specific needs.
• Compliance and Security: Stay audit-ready with license tracking and security policies.
• Reporting: Get insights on asset performance, costs, and trends.
• Mobile Access: Manage assets on the go, ideally with barcode or QR code scanning.

These features are the backbone of a solid IT asset tracking system. Now, let’s see how AssetLoom, SnipeIT, and InvGate measure up.

The Top 3 IT Asset Tracking Platforms for 2025

1. AssetLoom: The Flexible, Automation-Driven Choice

AssetLoom is a cloud-based platform built for businesses that want flexibility and automation. It’s user-friendly but doesn’t skimp on power, making it a favorite for growing teams. AssetLoom will be launched by December 2025.

Key Features:

• Checkin/Checkout System: track who has an asset, when it was taken, and when it’s due back.
• Asset Booking and Reservation: Admins can approve or decline requests, while employees can check availability and reserve devices for specific dates. Prevent double-booking by letting users book assets in advance through a calendar view.
• Custom Everything: Create fields, workflows, and dashboards tailored to your business needs.
• Automation: automatically assign devices to new hires, reclaim assets during offboarding, and auto-manage overdue check-ins/check-outs. It also sends alerts for expiring licenses, upcoming maintenance, and low stock levels.
• ITSM Integration: Link assets to support Jira support tickets, letting IT teams troubleshoot faster with full asset history.
• QR Code Generation: Scan QR codes and update assets in real time, great for distributed teams.
• Scales with You: Work for organizations of any size with an unlimited number of assets to manage.

Use Cases: 

AssetLoom is naturally customizable and flexible, which is why it’s suitable for any industry. Hospitals use AssetLoom to track medical equipment and IT devices, ensuring compliance with regulations like HIPAA. Custom fields allow them to log maintenance schedules or calibration dates. Meanwhile, universities leverage AssetLoom to manage student and faculty devices, with barcode scanning simplifying check-in/check-out processes.

Most significantly, AssetLoom streamlines the management of office supplies and devices by integrating with HR systems. For example, when a new employee is onboarded, AssetLoom can automatically assign a laptop, monitor, and software licenses based on their role. HR teams can track these assignments through a unified dashboard, ensuring nothing slips through the cracks. Similarly, the IT help desk benefits from AssetLoom’s Jira integration. If an employee reports a faulty device, the help desk can view the asset’s history (e.g., purchase date, warranty status) directly in the ticket, speeding up resolution. During offboarding, AssetLoom triggers automated workflows to reclaim devices, update inventory, and deactivate licenses, saving time and reducing errors.

Why It’s Great: AssetLoom’s blend of customization, automation, and integrations makes it a top pick for organizations with dynamic needs.

2. SnipeIT: The Cost-Effective, Open-Source Option

SnipeIT is a free, open-source IT asset tracking system that’s been a favorite for small to medium-sized businesses since its inception. Written in PHP, it offers a self-hosted option or affordable cloud-hosted plans, making it accessible for budget-conscious teams.

Key Features:

• Asset Tracking and Management: SnipeIT tracks hardware, software licenses, and accessories with one-click check-in/out functionality and detailed history logs.
• Customizable Fields: Users can add custom fields and status labels (e.g., “in repair” or “deployed”) to tailor the system to their workflows.
• REST API: Its open JSON REST API allows developers to build custom integrations, ideal for tech-savvy teams.
• Security: SnipeIT emphasizes security with features like bcrypt encryption, two-factor authentication, and HTTPS-only cookies.
• Free Self-Hosted Option: The self-hosted version is free, though it requires technical expertise to set up and maintain. Cloud plans start at $39.99/month for small teams.

Use Cases:

SnipeIT is popular in small businesses, non-profits, and education, where budgets are tight but asset tracking is essential.

• Small Businesses: A retail chain might use SnipeIT to track point-of-sale systems and employee devices. Its free self-hosted option keeps costs low, while custom fields let them log warranty details or store locations.
• Non-Profits: Charities use SnipeIT to manage donated IT equipment, assigning devices to volunteers and tracking usage through its user management tools.
• Education: Schools deploy SnipeIT to monitor classroom laptops and tablets. The mobile app (third-party, like SnipeMate) supports barcode scanning for quick inventory checks.

Why It’s Great: SnipeIT’s open-source model and low cost make it a go-to for smaller organizations. Its API and customizability offer flexibility, though it may lack the advanced automation of pricier tools.

3. InvGate: The Enterprise-Ready Solution

InvGate Asset Management is a robust ITAM platform that excels in real-time visibility and compliance. With cloud and on-premises options, it’s built for organizations needing scalability and advanced reporting.

Key Features:

• Unified Inventory: InvGate consolidates hardware, software, and cloud assets into a single dashboard, providing a clear view of the IT environment.
• Automated Discovery: It auto-detects network-connected devices, reducing manual entry and ensuring accuracy.
• Compliance Tools: Custom rules flag non-compliant devices, and detailed reports prepare organizations for audits.
• Integrations: InvGate connects with tools like Lansweeper, Microsoft Active Directory, and its own ITSM solution, InvGate Service Management.
• Affordable Pricing: Starting at $0.21 per node for the Starter plan, it’s cost-effective for small to large enterprises.

Use Cases: 

InvGate is well-suited for finance, manufacturing, and IT services, where compliance and scalability are priorities.

• Finance: Banks use InvGate to track software licenses and ensure compliance with regulations like GDPR. Its automated discovery identifies unauthorized devices, enhancing security.
• Manufacturing: Factories leverage InvGate to monitor IT and operational technology (OT) assets, with custom reports analyzing equipment performance to reduce downtime.
• IT Services: Managed service providers (MSPs) use InvGate’s ITSM integration to align asset tracking with client support, streamlining ticket resolution.

Why It’s Great: InvGate’s real-time insights, compliance tools, and scalability make it ideal for larger organizations or those in regulated industries. Its pricing is also competitive for the features offered.

IT Asset Tracking Futures: What’s Next for 2025 and Beyond

The future of IT asset tracking is bright, with several trends shaping the industry in 2025:

• AI and Predictive Analytics: Tools like AssetLoom and InvGate are beginning to incorporate AI to predict asset failures, optimize maintenance schedules, and forecast budgets. Expect more platforms to follow suit, reducing downtime and costs.
• IoT Integration: As Internet of Things (IoT) devices proliferate, IT asset tracking software will increasingly manage connected devices, from smart office equipment to industrial sensors.
• Enhanced Security: With cyber threats rising, future tools will prioritize encryption, zero-trust policies, and real-time threat detection. SnipeIT’s focus on security best practices is a glimpse of this trend.
• Sustainability Tracking: Organizations are under pressure to reduce their environmental footprint. Future ITAM tools may track asset energy consumption or e-waste, helping companies meet sustainability goals.

These advancements will make IT asset tracking more proactive, secure, and aligned with broader business objectives.

Wrapping Up

IT asset tracking is non-negotiable in 2025. It’s how you stay efficient, secure, and audit-ready. We hope that from this analysis and future predictions, you’ll know which app to go for. Weigh your needs, organization size, budget, and priorities to ensure you seize the right opportunity.